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Generic Structure of Application Letter

Understanding the Basic Structure

Job application letters, also known as cover letters, serve as a crucial document for job seekers. They accompany resumes and provide a structured way to present your qualifications and interest in a particular position.

Section 1: Header

The header typically includes the applicant's contact information, such as name, address, phone number, and email address. It may also include the date the letter is written.

Section 2: Inside Address

This section states the recipient's name, company, and address. If possible, try to address the letter to a specific hiring manager or recruiter.

Section 3: Salutation

The salutation is a formal greeting, such as "Dear [Recipient's Name]."

Section 4: Opening Paragraph

In the opening paragraph, briefly state the position you are applying for and mention how you found out about it. Express your interest in the company and explain why you believe you are a suitable candidate.

Section 5: Body Paragraphs

Use this section to highlight your relevant skills, experience, and accomplishments. Quantify your results whenever possible to demonstrate your impact. Explain how your qualifications align with the specific requirements of the position and company.

Section 6: Closing Paragraph

In the closing paragraph, reiterate your interest in the position and thank the recipient for their time and consideration. State your availability for an interview and provide your contact information again.

Section 7: Signature

Sign the letter with your full name and include your handwritten signature.

Tips for an Effective Application Letter

• Keep it concise and focused.
• Tailor your letter to each specific position you apply for.
• Proofread carefully for any errors.
• Use strong action verbs and specific examples.
• Get feedback from others on your draft.

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